GENERAL ASSEMBLY OF NORTH CAROLINA

SESSION 1993

S	2 

SENATE BILL 740*
State Personnel and State Government Committee Substitute Adopted 6/21/93

Short Title:  Personal Computer Accountability.	(Public)
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Sponsors:

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Referred to:  Appropriations.
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April 8, 1993

A BILL TO BE ENTITLED
AN ACT TO AUTHORIZE THE SECRETARY OF ADMINISTRATION TO DEVELOP A TERM CONTRACT FOR THE PURCHASE OF PERSONAL COMPUTER EQUIPMENT, AND TO REQUIRE PURCHASES OF PERSONAL COMPUTER EQUIPMENT TO BE REPORTED TO THE DEPARTMENT OF ADMINISTRATION.
The General Assembly of North Carolina enacts:
Section 1.  Chapter 143 of the General Statutes is amended by adding a new section to read:
"§ 143-135.8.  Personal computers.
(a)	Term Contract. – The Information Resource Management Commission shall develop specifications for all State agencies, The University of North Carolina, the Department of Community Colleges, and local school administrative units to use in purchasing personal computers, personal computer peripheral equipment, and local area network equipment through open market bids.  The Information Resource Management Commission may approve specifications developed by the Department of Public Instruction for the local school administrative units to use in purchasing personal computers, personal computer peripheral equipment, and local area network equipment for instructional classroom purposes.
Prior to any sole source purchase of instructional computer software, instructional computer hardware, or a combination of instructional computer hardware and instructional computer software, for which the procurement exceeds ten thousand dollars ($10,000), a local school administrative unit proposing the purchase and the Department of Public Instruction shall present the plan to purchase and the justification for the sole source procurement to the Information Resource Management Commission for its approval.  The Information Resource Management Commission may approve any such sole source purchase in which the procurement exceeds ten thousand dollars ($10,000), and shall forward its approval to the Department of Administration.  The Department of Administration shall not approve the final purchase until it has received from the Information Resource Management Commission its approval of the sole source purchase.
The Secretary of Administration shall adopt rules and bid procedures for the purchase of personal computers, personal computer peripheral equipment, and local area network equipment using sound purchasing practices and procedures. Rules adopted pursuant to this subsection shall be in accordance with Chapter 150B of the General Statutes.
(b)	Reporting. – All State agencies, The University of North Carolina, the Department of Community Colleges, and local school administrative units shall make monthly reports of purchases of personal computers, personal computer peripheral equipment, and local area network equipment to the Department of Administration.  The Department of Administration shall issue instructions on reporting in a standard format.  The standard format shall include, but not be limited to, the name of the agency using the item, a brief description of the item, the manufacturer and model of each item, the per unit cost for each item, the quantity of each item, the contract or purchase order number, the date of delivery, and the complete budget, fund, and object codes used for purchase.  The Department of Administration shall maintain the data collected in a format allowing the production of standard reports as requested by the Joint Legislative Commission on Governmental Operations, the Fiscal Research Division of the Legislative Services Office, or the Information Resource Management Commission.
(c)	Failure to Report. – The Director of the Budget shall reduce the appropriation to any State agency, The University of North Carolina, the Department of Community Colleges, or local school administrative unit in an amount equal to the salary of the administrative officer or employee responsible for submitting the report provided for by this section who fails to do so."
Sec. 2.  This act is effective upon ratification.