GENERAL ASSEMBLY OF NORTH CAROLINA

SESSION 1993

S	1 

SENATE BILL 137

Short Title:  Info. Sys./Govt. Purchases.	(Public)
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Sponsors: Senators Martin of Guilford; and Blackmon.
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Referred to:  Rules and Operation of the Senate.
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February 15, 1993

A BILL TO BE ENTITLED
AN ACT TO IMPLEMENT A RECOMMENDATION OF THE GOVERNMENT PERFORMANCE AUDIT COMMITTEE TO PROVIDE FOR THE DEVELOPMENT AND IMPLEMENTATION OF A MANAGEMENT INFORMATION SYSTEM ON PURCHASE ACTIVITY BY STATE DEPARTMENTS AND AGENCIES.
The General Assembly of North Carolina enacts:
Section 1.  G.S. 143-49 is amended by adding a new subdivision to read:
"(3a)	To monitor the purchasing activity of the State and its departments, institutions, and agencies and to require standardized periodic reporting on the volume of purchases by commodity, service, and vendor category, and the volume of purchases under term contract and open-market procedures.  The Secretary shall compile and analyze the data no less than annually.
	The Secretary shall also conduct a biennial management review of the purchasing operations in State government and in each of its departments, institutions, and agencies to assure that they are using effective and efficient purchasing practices in accordance with law.  The Secretary may recommend measures to improve purchasing operations.
	The Secretary shall report his findings and recommendations under this subdivision to the Governor and the General Assembly on an annual basis."
Sec. 2.  The General Assembly finds that the Division of Purchase and Contract of the Department of Administration needs information on commodities purchased by State departments and agencies on the open market and under term contract so that the Office of State Controller can (i) determine expected volume of purchases by line items for new term contract solicitations, and (ii) oversee the use of term contracts and open-market purchases; therefore, the Office of State Controller shall give high priority to a management information system on purchase activity by State departments and agencies when it plans for the implementation of a new accounting system.  Until the State Controller has such a system in operation, the Division of Purchase and Contract of the Department of Administration shall direct all State departments and agencies to report to it on commodities purchased on the open market and under term contract, in accordance with G.S. 143-49(3a), and all State departments and agencies shall report as directed by the Division of Purchase and Contract.
Sec. 3.  This act is effective upon ratification.