GENERAL ASSEMBLY OF NORTH CAROLINA

SESSION 1989

H	1 

HOUSE BILL 734

Short Title:  Publications Division Changes.	(Public)
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Sponsors: Representatives Kennedy; Locks, H. Hunter, and S. Thompson.
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Referred to:  Government.
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March 20, 1989

A BILL TO BE ENTITLED
AN ACT AMENDING THE LAW CONCERNING THE DIVISION OF PUBLICATIONS WITHIN THE DEPARTMENT OF THE SECRETARY OF STATE.
The General Assembly of North Carolina enacts:
Section 1.  G.S. 143-47.7(b) reads as rewritten:
"(b)	The notice required by this Article shall state the name and office of the appointing authority, the public office to which the appointment is made, the name of the individual the appointee is replacing, the name and address of the appointee, a citation of the law pursuant to which the appointment is made, the date of the appointment, and the term of the appointment."
Sec. 2.  G.S. 147-36 reads as rewritten:
"§ 147-36. Duties of Secretary of State.
It is the duty of the Secretary of State:
(1) 	To attend at every session of the legislature for the purpose of receiving bills which shall have become laws, and to perform such other duties as may then be devolved upon him by resolution of the two Houses, or either of them;
(2) 	To attend the Governor, whenever required by him, for the purpose of receiving documents which have passed the great seal;
(3) 	To receive and keep all conveyances and mortgages               belonging to the State;
(4) 	To distribute annually the statutes and the legislative journals;
(5) 	To distribute the acts of Congress received at his office in the manner prescribed for the statutes of the State;
(6) 	To keep a receipt book, in which he shall take from every person to whom a grant shall be delivered, a receipt for the same; but he may inclose grants by mail in a registered letter at the expense of the grantee, unless otherwise directed, first entering the same upon the receipt book;
(7) 	To issue charters and all necessary certificates for the incorporation, domestication, suspension, reinstatement, cancellation and dissolution of corporations as may be required by the corporation laws of the State and maintain a record thereof;
(8) 	To issue certificates of registration of trademarks, labels and designs as may be required by law and maintain a record thereof;
(9) 	To maintain a Division of Information Services to compile data on the State's several governmental agencies and for legislative reference;
(10)	To receive, enroll and safely preserve the Constitution of the State and all amendments thereto;
(11)	To serve as a member of such boards and commissionsas the Constitution and laws of the State may designate;
(12)	To administer the Securities Law of the State, regulating the issuance and sale of securities, as is now or may be directed;
(13)	To receive and keep all oaths of public officials required by law to be filed in his office, and as Secretary of State, he is fully empowered to administer official oaths to any public official of whom an oath is required; and
(14)	To receive and maintain a journal of all appointments made to any State board, agency, commission, council or authority which is filed in the office of the Secretary of State."
Sec. 3.  G.S. 147-45 reads as rewritten:
"§ 147-45.  Distribution of copies of State publications.
The Secretary of State shall, at the State's expense, as soon as possible after publication, provide such number of copies of the Session Laws and Senate and House Journals to federal, State, and local governmental officials, departments and agencies, and to educational institutions of instruction and exchange use, as is set out in the table below:
Session	Assembly
Agency or Institution	Laws	Journals
Governor, Office of the ..................	3	2
Lieutenant Governor, Office of the .......	1	1
Secretary of State, Department of the.....	3	3
Auditor, Department of the State..........	3	1
Treasurer, Department of the State .......	3	1
Local Government Commission.............	2	0
Public Education, Department of...........	1	0
Superintendent of Public
Instruction............................	3	1
				Regional Service Centers................	1 ea.	0
Justice, Department of
Office of the Attorney General..........	25	3
Budget Bureau (Administration)..........	1	0
Property Control (Administration).......	1	1
State Bureau of Investigation...........	1	0
Agriculture, Department of................	3	1
Labor, Department of......................	5	1
Insurance, Department of..................	5	1
Administration, Department of.............	1	1
Budget Bureau...........................	2	1
Controller..............................	1	0
Property Control........................	1	0
Purchase and Contract...................	2	0
Policy and Development..................	1	0
Veterans Affairs Commission.............	1	0
Natural Resources and Community
Development, Department of...............	1	0
Division of Environmental Management....	2	0
Board of Natural Resources and
Community Development..................	1	0
Soil and Water Conservation
Commission.............................	1	0
Wildlife Resources Commission...........	2	0
Revenue, Department of....................	5	1
Human Resources, Department of............	3	0
Board of Human Resources................	1	0
Health Services, Division of............	3	0
Mental Health, Mental Retardation,
and Substance Abuse Services,
	 Division of............................	1	0
Social Services, Division of............	3	0
Facilities Services, Division of........	1	0
Youth Services, Division of.............	1	0
Hospitals and Institutions..............	1 ea.	0
Transportation, Department of.............	1	0
Board of Transportation.................	3	0
Motor Vehicles, Division of.............	1	0
Commerce, Department of...................	1	0
Economic Development, Division of.......	2	0
State Ports Authority...................	1	0
Alcoholic Beverage Control
Commission, North Carolina.............	2	0
Banking Commission......................	2	0
Savings and Loan Division...............	1	0
Utilities Commission....................	8	1
Industrial Commission...................	7	0
Labor Force Development Council.........	1	0
Milk Commission.........................	5	0
Employment Security Commission..........	1	1
Correction, Department of.................	3	0
		Parole Commission.......................	2	0
State Prison............................	1	0
Correctional Institutions...............	1 ea.	0
Cultural Resources, Department of.........	1	0
Archives and History, Division of.......	5	1
State Library...........................	5	5
Publications Division...................	1	1
Crime Control and Public Safety,
Department of..........................	2	1
North Carolina Crime Commission.........	1	0
Adjutant General........................	2	0
Community Colleges, Department of.........	3	1
Elections, State Board of.................	2	0
Office of Administrative Hearings.........	2	0
Controller, Office of.....................	2	0
Legislative Branch
State Senators..........................	1 ea.	1 ea.
State Representatives...................	1 ea.	1 ea.
Principal Clerk – Senate...............	1	1
Principal Clerk – House................	1	1
Reading Clerk – Senate.................	1	1
Reading Clerk – House..................	1	1
Sergeant at Arms – House...............	1	1
Sergeant at Arms – Senate..............	1	1
Enrolling Clerk.........................	1	0
Engrossing Clerk........................	1	0
Indexer of the Laws.....................	1	0
Legislative Library............		AS MANY AS
REQUESTED
Judicial System
Justices of the Supreme Court...........	1 ea.	1 ea.
Judges of the Court of Appeals..........	1 ea.	1 ea.
Judges of the Superior Court............	1 ea.	0
Emergency and Special Judges of
the Superior Court.....................	1 ea.	0
District Court Judges...................	1 ea.	0
District Attorneys......................	1 ea.	0
Clerk of the Supreme Court..............	1	1
Clerk of the Court of Appeals...........	1	1
Administrative Office of the Courts.....	4	1
Supreme Court Library	AS MANY AS REQUESTED
Colleges and Universities
The University North Carolina System
Administrative Offices.................	3	0
University of North Carolina,
	   Chapel Hill..........................	65	25
University of North Carolina,
	   Charlotte............................	3	1
University of North Carolina,
  Greensboro............................	3	1
University of North Carolina,
  Asheville.............................	2	1
University of North Carolina,
	  Wilmington............................	2	1
North Carolina State University,
  Raleigh...............................	5	3
Appalachian State University...........	2	1
East Carolina University...............	3	2
	 Elizabeth City State University........	2	1
Fayetteville State University..........	2	1
North Carolina Agricultural and
  Technical University..................	2	1
North Carolina Central University......	5	5
	 Western Carolina University............	2	1
Pembroke State University..............	2	1
Winston-Salem State University.........	2	1
North Carolina School of the Arts......	1	1
Private Institutions
Duke University........................	6	6
Davidson College.......................	3	2
Wake Forest University.................	5	5
Lenoir Rhyne College...................	1	1
Elon College...........................	1	1
Guilford College.......................	1	1
Campbell College.......................	5	5
Wingate College........................	1	1
Pfeiffer College.......................	1	1
Barber Scotia College..................	1	1
Atlantic Christian College.............	1	1
Shaw University........................	1	1
St. Augustine's College................	1	1
J.C. Smith University..................	1	1
Belmont Abbey College..................	1	1
Bennett College........................	1	1
Catawba College........................	1	1
Gardner-Webb College...................	1	1
Greensboro College.....................	1	1
High Point College.....................	1	1
Livingstone College....................	1	1
Mars Hill College......................	1	1
Meredith College.......................	1	1
Methodist College......................	1	1
North Carolina Wesleyan College........	1	1
Queens College.........................	1	1
		St. Andrews Presbyterian College.......	1	1
Salem College..........................	1	1
Warren Wilson College..................	1	1
County and Local Officials
Clerks of the Superior Court............	1 ea.	1 ea.
Register of Deeds.......................	1 ea.	0
County Attorneys........................	1	0
Federal, Out-of-State and Foreign
Secretary to the President..............	1	0
Secretary of State......................	1	1
Secretary of Defense....................	1	0
Secretary of Agriculture................	1	0
Secretary of the Interior...............	1	0
Secretary of Labor......................	1	1
Secretary of Commerce...................	1	1
Secretary of the Treasury...............	1	0
Secretary of Health, Education and
	 Welfare................................	1	0
Secretary of Housing and Urban
	 Development............................	1	0
Secretary of Transportation.............	1	0
Attorney General........................	1	0
Postmaster General......................	1	0
Bureau of Census........................	1	0
Bureau of Public Roads..................	1	0
Department of Justice...................	1	0
Department of Internal Revenue..........	1	0
Veterans' Administration................	1	0
Farm Credit Administration..............	1	0
Securities and Exchange Commission......	1	0
Social Security Board...................	1	0
Environmental Protection Agency.........	1	0
Library of Congress.....................	8	2
Federal Judges resident in North
	 Carolina...............................	1 ea.	0
Federal District Attorneys
	 resident in North Carolina.............	1 ea.	0
Marshal of the United States
	 Supreme Court..........................	1	0
Federal Clerks of Court resident
	 in North Carolina......................	1 ea.	0
		One copy of the Session Laws shall be furnished the head of any department of State government created in the future.
State agencies, institutions, etc., not found in or covered by this list may, upon written request from their respective department head to the Secretary of State, and upon the discretion of the Secretary of State as to need, be issued copies of the Session Laws on a permanent loan basis with the understanding that should said copies be needed they will be recalled."
Sec. 4.  G.S. 147-54 reads as rewritten:
"§ 147-54.  Printing, distribution and sale of the North Carolina Manual.
The Secretary of State shall have printed biennially for distribution and sale, up to ten thousand (10,000) copies of the North Carolina Manual. The number of books for complimentary distribution as set out below are minimum figures and may be adjusted to reflect increases in quantity published:
NORTH CAROLINA STATE GOVERNMENT:
Members of the General Assembly ......................	2 ea.
Officers of the General Assembly .....................	1 ea.
Offices of the Clerk of each House of the General
	 Assembly ............................................	1 ea.
Legislative Services Officer..........................	1
Legislative Library...................................	6
Members of the Council of State ...................... 	2 ea.
Appointed Secretaries of Executive Departments ....... 	2 ea.
Personnel of the Department of the Secretary of
State ............................................... 	1 ea.
State Board of Elections ............................. 	2
Divisions of Archives and History, Director........... 	1
Search Room .......................................... 	3
Publications Section .................................	2
State Library......................................... 	11
Libraries within State Agencies ...................... 	1 ea.
Justices of the North Carolina Supreme Court ......... 	1 ea.
Judges of the North Carolina Court of Appeals ........ 	1 ea.
Judges of the North Carolina Superior Court ..........	1 ea.
Supreme Court Library ................................ 	12
Court of Appeals Library.............................. 	2
Clerk of the Supreme Court ........................... 	1
Clerk of the Court of Appeals ........................	1
Reporter of the Supreme Court and Court of Appeals ... 	1
Administrative Office of the Courts .................. 	5
NORTH CAROLINA EDUCATIONAL INSTITUTIONS:
University of North Carolina System
General Administration Offices ....................... 	12
Chancellors of the Constituent Institutions .......... 	1 ea.
University of North Carolina – Chapel Hill Library ..	15
North Carolina State University Library .............. 	5
East Carolina University Library .....................	5
North Carolina Central University Library ............ 	5
Appalachian State University Library.................. 	4
University of North Carolina – Charlotte Library .... 	4
University of North Carolina – Greensboro Library ... 	4
Western Carolina University Library .................. 	4
Other Constituent Institutions Libraries ............. 	3 ea.
North Carolina School of the Arts .................... 	2
Institute of Government .............................. 	2
Community Colleges and Technical Institutes .......... 	2 ea.
Private Colleges and Universities
Duke University Library ..............................	6
Wake Forest University ............................... 	6
Campbell College Library ............................. 	5
Davidson College Library ............................. 	4
All other Libraries of Senior and Junior Colleges .... 	2 ea.
Public and Private Schools containing grades 8-12 .... 	1 ea.
COUNTY GOVERNMENT:
Clerks of Court ...................................... 	1 ea.
Registers of Deeds ................................... 	1 ea.
Public Libraries of North Carolina ................... 	1 ea.
FEDERAL GOVERNMENT:
President of the United States ....................... 	1
North Carolina Members of the Presidential Cabinet ... 	1 ea.
North Carolina Members of the United States Congress .	2 ea.
Library of Congress ..................................	2
Resident Judges of the Federal Judiciary
and United States Attorneys in North Carolina ........	1 ea.
Secretaries of State of the United States
and Territories ...................................... 	1 ea.
After making the above distribution, any remaining books may be sold at a reasonable cost, to include postage and handling and any applicable taxes. The proceeds from any sales shall be deposited with the State Treasurer for use by the publications section of the Department of the Secretary of State to defray cost of publication. Libraries, educational personnel and institutions, and other governmental units not provided for in the above list shall be entitled to a twenty percent (20%) discount on the cost of the North Carolina Manual."
Sec. 5.  G.S. 147-54.1 reads as rewritten:
"§ 147-54.1.  Division of Publications; duties.
The Secretary of State is authorized to set up a division to be designated as the Division of Information Services and to appoint a director thereof who shall be known as the Director of Information Services. The Division of Information Services shall have a Publications Section, an Information Management Section, and such other sections as may be deemed necessary by the Secretary of State.
The Publications Section shall publish the North Carolina Manual, the Directory of State and County Officials of North Carolina, and such other publications as may be useful to the General Assembly, the department, and the citizens of North Carolina. The Secretary of State may sell any publication at a price he deems reasonable; the proceeds of sale shall be paid into the State treasury unless other provisions are established by law.
The Information Management Section shall maintain any records received by the Secretary of State as prescribed by statute and provide information and copies of records and files upon request and for a fee as set by the Secretary of State or by law."
Sec. 6.  This act is effective upon ratification.